The association's public presence & shared records
- Public association website
- Notices, meetings, forms
- Owner Records (governance documents)
- Owner access management
Your Association Website. Your Records. One Place.
A professional website, organized documents, and secure owner access for condominium associations, HOAs, cooperatives and property management companies nationwide.
- Public association website
- Protected Owner Records
- Built by SmartLedger Management
What It Does
What MyRecordSite does
A public association website, protected Owner Records, and administrator control — together in one place.
A real website, not a placeholder
Your association gets its own branded public site — notices, meetings, forms, and contact information, professionally presented.
Records owners can actually find
Governing documents, minutes, budgets, and other records your association chooses to publish, organized and accessible in one place.
A professional public website for your association
MyRecordSite gives your association its own branded public website — notices, meeting information, forms, association information, and contact details, presented cleanly and easy to keep current. Owners and prospective owners find what they need without digging through email threads or outdated PDFs.
- Notices
- Meetings
- Forms
- Association Information
- Contact
- Owner Records entry
A protected area for the records owners are entitled to see
Owner Records is a protected, authenticated area of the association's website where authorized owners can access governance and association records — separate from the public site and separate from any individual owner's financial information. Access is controlled by the association's Board or property manager, using an association access code or an access request that the Board or manager reviews and approves, as the association chooses. The association is responsible for choosing an access method that meets the requirements that apply to it.
Owner Records does not include individual owner financial information such as ledgers, balances, or payment history.
Your Board or management company stays in control
Authorized association administrators — Board members or the property manager — manage the association's website content and decide who is eligible for Owner Access under the association's governing documents and applicable law. MyRecordSite provides the software and technical support; the association's leadership is responsible for what is published and who is granted access.
Your association's website and records stay with your association
If your association changes management companies, your association's website and records stay with the association, subject to the subscription and data-retention terms. The outgoing manager's access can be removed and a newly authorized manager or Board can be set up, subject to confirming who is authorized to act for the association. The account and records are not transferred to or deleted because of the management change, and service continues as long as the subscription remains in good standing. MyRecordSite is not a reason to stay with, or avoid, any particular management company.
Individual financial records stay in your management company's portal
MyRecordSite is deliberately separate from your property management portal, such as AppFolio. Individual owner ledgers, balances, charges, payments, and payment history continue to live in that external system, managed by your property manager.
Individual owner financial accounts
- Individual owner ledgers
- Balances and charges
- Payments and payment history
- Individual account transactions
MyRecordSite handles your association's shared public presence and governance records — not individual financial accounts.
Who It’s For
Who MyRecordSite is for
Condominium and HOA Boards, cooperative associations, community association managers (CAMs), and property management companies overseeing one association or a full portfolio.
Associations and Boards
Condominium and HOA Boards and cooperative associations get their own branded public website and a protected Owner Records area.
Property managers and management companies
Community association managers (CAMs) and property management companies can use MyRecordSite for one association or a full portfolio. An easy line item to bring to your Boards during budget planning.
Manage multiple associations? Become a Portfolio Partner.
MyRecordSite's Portfolio Partner program gives property managers and management companies one workspace for every community they manage, with preferred Portfolio Partner pricing per association.
How It Works
How MyRecordSite works
A public website for your association
Your association gets its own branded public website for notices, meeting information, forms, association information, and contact details.
Records in one protected place
Governing documents, minutes, budgets, and other records your association chooses to publish are organized in Owner Records.
Your Board or manager controls access
Authorized administrators decide who is eligible for Owner Access under the association's governing documents and applicable law.
Product Demo
Watch the product demo
Watch a short walkthrough of the public association website, the board and manager dashboard, and protected Owner Records.
Florida Requirements
Florida law now requires digital records access for many associations.
MyRecordSite serves associations and management companies nationwide. Website and records requirements vary by state, and the Florida requirements summarized below apply only to Florida associations.
Florida condominium associations with 25 or more units, other than those with timeshare units, are required to post digital copies of specified official records on a website or make them available through a mobile application under §718.111(12)(g), Florida Statutes, effective January 1, 2026. A separate, earlier requirement applies to homeowners' associations with 100 or more parcels, under §720.303(4)(b), Florida Statutes (effective January 1, 2025). Florida law does not currently impose an equivalent website requirement on cooperative associations.
For condominium associations, §718.111(12)(g), Florida Statutes, expressly allows the required website, application, or web portal to be operated by a third-party provider. For homeowners’ associations, §720.303(4)(b) requires the association’s website or application and does not address who operates it. In either case, the association remains responsible for the records it posts. MyRecordSite is designed to help associations provide a protected, owner-only area for these records.
MyRecordSite is infrastructure, not a compliance guarantee — see “Does MyRecordSite guarantee statutory compliance?” in the FAQ below. Source: Florida Statutes §718.111(12)(g) and §720.303(4)(b), Online Sunshine (leg.state.fl.us). This information is provided for general awareness and is not legal advice; associations should confirm current requirements with their own legal counsel.
Pricing Overview
Simple, per-association pricing
MyRecordSite is priced per association, so your Board can include it as a line item when planning the association's operating budget.
Per Association
MyRecordSite
$79/month
+ $299 one-time setup
- Association public website
- Owner Records access management
Managing more than one association? See Manage multiple associations above.
Current pricing, signup availability and product details are always listed at MyRecordSite.com.
MyRecordSite is a separate subscription software platform. It is not part of SmartLedger’s bookkeeping and financial-management services, and a bookkeeping engagement is not required to subscribe.
Common Questions
Frequently asked questions
What is MyRecordSite?
MyRecordSite is a website and records platform for condominium associations, HOAs, cooperatives, and the management companies that serve them — a public association website plus a protected area for owner records, built and operated by SmartLedger Management, a DBA of Griffin Realty, Inc.
Who is it for?
Condominium and HOA Boards, cooperative associations, community association managers (CAMs), and property management companies overseeing one association or a full portfolio.
What is Owner Records?
A protected, authenticated area of your association's website where authorized owners can access governance and association records — separate from the public website and separate from individual owner financial information.
Does MyRecordSite replace AppFolio or my management company's portal?
No. Individual owner ledgers, balances, charges, and payment history stay in your property management portal. MyRecordSite handles your association's public website and shared governance records.
Who controls owner access?
Your association's Board or property manager. They decide who is eligible for Owner Access under the association's governing documents and applicable law, either through an association access code or by reviewing access requests.
Can our management company use MyRecordSite across our whole portfolio?
Yes. MyRecordSite is designed for management companies overseeing multiple associations — see “Manage multiple associations?” above.
What happens if our association changes management companies?
Your association's website and records stay with your association. The outgoing manager's access can be removed and a new authorized manager or Board can be set up, subject to confirming who is authorized to act for the association. Service continues as long as the subscription remains in good standing.
What does MyRecordSite cost?
MyRecordSite is priced per association, with a one-time setup fee. See the pricing overview on this page, and visit myrecordsite.com for current pricing and signup availability. Management companies with multiple associations can find Portfolio Partner information at myrecordsite.com.
Does MyRecordSite guarantee statutory compliance?
No. MyRecordSite provides infrastructure designed to help associations organize and provide access to their records. Whether an association meets the legal requirements that apply to it, in Florida or any other state, depends on the association's own records and practices. We recommend confirming your specific requirements with your association's legal counsel.
How do we get started?
MyRecordSite registration is not open yet. Visit myrecordsite.com for complete product information and the latest launch updates. If you have questions, MyRecordSite support is available at support@myrecordsite.com.
Learn More
Ready to get your association online?
Whether you manage one association or a full portfolio, MyRecordSite gives you a professional website and a protected records home — designed to help you organize and provide online access to records and information, and built to last.
About the Provider
MyRecordSite is built and operated by SmartLedger Management
MyRecordSite is built and operated by SmartLedger Management, a DBA of Griffin Realty, Inc., the Miami-based financial and technology partner for condominium associations, HOAs, and the management companies that serve them across South Florida. MyRecordSite is a separate subscription software product — it is not part of SmartLedger’s bookkeeping and financial-management services, and a bookkeeping engagement is not required to subscribe. For MyRecordSite product support, contact support@myrecordsite.com.